Facility Management

Should you notice a problem or have a concern regarding the VJLS-JH facility, please contact us at facility@vjls-jh.com.
If you are interested in renting our space, please visit Facility Rental page.

Facility Projects

Vancouver Japanese Language School and Japanese Hall (VJLS-JH) is non-profit organization with limited budget, but we strive to keep our facility safe and pleasant environment for all students, visitors and occupants.

Toddler Room Upgrades

Summer 2017<!–
Grants: City of Vancouver
Drawings: Birmingham & Wood
Contractors: Russ Gray–>

<!–The project was successfuly completed in Summer 2017.
The Children’s World Toddler Room upgrade was made possible with the support from City of Vancouver Social Policy Capital Grants as well as Birmingham & Wood and Russ Gray for their contributions to this project.–>In the summer of 2017, a refreshing facelift to the Toddlers’ Programming Space was completed. This consisted of custom-designed wall shelving, a new sink unit, the addition of a child-wash hand sink, and a fresh-coat of paint. A big thank-you to Birmingham & Wood Architects, our contractor, Russ Gray and the volunteer Building Committee for their dedicated efforts to make this happen and look and feel great for the children. Lastly, thanks to the City of Vancouver for their financial support.

Classroom with sofa and overhead tent Overview of the classroom New sink with appropriate height for Toddlers New storage cabinets

City of Vancouver (バンクーバー市)

Y2K Building 2nd Floor Heat Pump Replacement

October 2017
Contractor: Cam Cool Refrigeration Inc.

Heat pump on the 2nd floor have exceeded its useful life as the unit was initially installed in 1999. The unit was scheduled to be replaced in the near future, but the unit have permanently failed in October 2017 and had to be replaced before the winter season.

Condensing unit originally located on 5th floor roof was moved to 3rd floor balcony to reduce overall costs and to increase efficiency. The project included removal of the drywall, old air handler and condensing unit. Electrical works, installation of new units and carpentry works were completed on time, within budget, by Cam Cool and its contractors.

Security Improvements

Winter 2016
Project made possible with Grants Awarded by City of Vancouver
Contractor: Citiloc Systems

The Security Improvement Project is a capacity building capital plan that will see the addition of controlled access points and recorded monitoring of circulation space in the Vancouver Japanese Language School & Japanese Hall (VJLS-JH) from both the exterior entry points and within the buildings and parkade.
These capital improvements will have an immediate and direct benefit on onsite security and on our organizations capacity to facilitate a greater number of public activities, and to better utilize our spaces to support neighbourhood events and community based economic initiatives.

The project was successfully completed in Winter 2016.
– New centrally managed access control system with key fobs
– Upgrading existing intercom to video intercom system
– New video intercom added to allow access from the alley
– Strategical addition of CCTV cameras
This project was made possible through the City of Vancouver DTES Capital Grants.

Y2K Building Fire Panel Replacement

September 2016
Contractor: Elite Fire Protection

As Y2K building was completed in 1999, it has been 17 years since the fire panel was originally installed. Although the existing fire panel continued to work and passed annual fire inspections, we experienced occasional technical difficulties with communication in some rare cases. Fire panel was replaced in 2016 to ensure fire panel remain reliable at all times to ensure safety of occupants.

Japanese Hall Lighting Upgrade with LED Troffers

August 2016 (3 days)
Contractor: Corporate Electric Incentive: BC Hydro Power Smart Program

Background: Japanese Hall is a multipurpose hall with high ceiling of 20ft (6m), which makes the maintenance for light fixtures costly and troublesome. The existing F32T8 4 tubes fluorescent troffers were installed in 1999 and required replacement of bulbs every three years with total of 120 fluorescent lamps. Also the magnetic ballasts were exceeding its EOL, creating humming noise and causing lamps to flicker or fail to start.

Primary Objective: Reduction of Maintenance Costs – Reduce maintenance cost and eliminate the need for servicing by replacing fixtures with LED Troffers with longer lifetime.
Secondary Objective: Reduction of Utility Costs and Waste – Reduce energy consumption and utility bill as well as improve efficiency of air conditioners from increased efficiency and reduced ambient temperature. Also we eliminated the need to recycle 120 tubes every three years.
Tertiary Objective: Installation of Dimmers – Install new low-voltage wiring for dimmers so the brightness for each row can be controlled independently. This will increase the value of Japanese Hall as multipurpose room as well as additional opportunity to save power (Out of scope of BC Hydro Power Smart).

Exit Sign Upgrades with LED Running Man Signs

June 2016
Contractor: Corporate Electric Incentive: BC Hydro Power Smart Program
New running man sign pointing rightOld Exit Sign pointing right

Background: The existing red EXIT signs were installed in 1999 with compact fluorescent (PL-S) bulbs but the bulbs were constantly burning out somewhere in the building due to the nature of EXIT signs being turned on 24/7. Also signs were reaching its EOL and some ballasts inside fixture were making humming noise and red diffuser covers were turning white.

Primary Objective: Improving Safety and Use of ISO Symbol – New LED exit signs have better visibility with “Running Man” ISO Symbol.
Secondary Objective: Reduction of Maintenance – LED exit sign units will last longer than PL-S bulbs and virtually eliminates the maintenance needs.
Tertiary Objective: Reduction of Waste

Toddler Classroom Ductless Heat Pump Installation

April 2016
Contractor: Cam Cool Refrigeration Inc.

Background: Toddler’s Classroom is located at the end of ducts serving the Japanese Hall. Heating or cooling is only turned on for the Japanese Hall when they are occupied due to large floor space (4500 sq ft) and high ceiling (20 ft). Toddler’s Classroom had independent electrical fan-forced heaters, but they are the most inefficient form of room heating and fence had to be built around the wall to keep children away from the heater. Also during the colder days in Winter, electrical fan-forced heaters did not produce enough heat to keep room temperature warm and we had to turn on heating for unused Japanese Hall as well as bring in additional portable heaters.

We have chosen to install ductless unit due to its low noise levels and lower installation costs. The ductless unit is hanged from the wall near the ceiling, which improves the safety by keeping the unit away from the children and to increase the usable floor space inside the room. The unit should provide sufficient heat, even in the coldest days in Vancouver and will provide cooling when needed.

Tatami Room Heat Pump Installation

Winter 2015
Contractor: Carmichael

Background: Tatami Room is located on the 5th floor with beautiful views of the downtown, mountains, waterfront and East Vancouver. Ducted heat pump on the 5th floor broke down and was unrepairable due to the age of the unit and extent of damage. We were planning to replace the unit with new ducted heat pump, but the indoor unit is installed in the attic and the ceiling needs to be demolished and the unit had to be taken down with crane as the unit would not fit in the elevator.

Instead of ducted heat pump, we have decided to install ductless heat pump and leave the existing unit in the attic as the 5th floor only have one room. By choosing ductless unit, we have reduced the installation cost and expensive removal cost of the existing unit.

Playground Fence Upgrade

Summer 2014-August 2016 (Postponed)
Project made possible with Grants Awarded by City of Vancouver
Contractor: Penometal

The height for playground fence will be increased to improve safety and security. Existing playground fence is the maximum height allowed by City of Vancouver (6 feet/1.8 metre), but the street level on the NW corner is higher, making the effective fence height of 5 feet (1.5m) from outside. We had no previous incident during the operation hours of the daycare or preschool, but there are evidences indicating that people have jumped over the fence overnight. Although we had no incidents, this upgrade will ensure the safety of children during the operation hours in the future.

This project requires approval by the city as well as building permits and expected to take couple months to reach the construction phase. Meanwhile, we have improved the lighting in the blind spots and saw reduction in overnight activities.

The fence project was successfully completed in August 2016.

After comparative quotes from two reputable contractors, Penometal was selected based on their comprehensive estimate, their guarantee of work and service, as well as their ability to complete the work in a timely manner. The work was completed to the satisfaction of the architectural firm responsible for the drawings, as well as the City of Vancouver building inspector assigned to the project.

This project was made possible through the City of Vancouver DTES Capital Grants.

The budget did see a minor change from the initial figures due to a slight increase in the cost of materials compared to when the original quotes were proposed, as well as unallocated permitting costs and professional fees. Were the project completed in line with the proposed timeline, the figures would more closely match the original budget.
The total project costs were able to be covered through the DTES Capital Grant with matching funds from VJLS-JH fundraising efforts.

Parking Lighting Upgrade


The underground parking at VJLS-JH is used by staff, preschool and daycare users. We have increased the lighting level by installing new fixtures and replaced ballasts to increase the safety and security. Some 3000K tubes were installed in the parking, but we have replaced them with 5000K bulbs for better visibility in the underground. New fixtures was installed near the garbage dumpsters and garage door to eliminate shadows and potential hiding spots.

Roof Membrane Replacement

Summer 2014

Membrane for the south-end of the Y2K building was replaced.

Stairway Lighting Upgrade


Lighting in the main stairwell was improved to encourage the use of stairwell over an elevator. The main stairwell have no windows and was under-illuminated by a fixture containing two 13W PL-S bulbs on the ceilings above every landings. The stairway felt “gloomy” and dark and we also received complaints from a person with low vision that he had difficulty using this particular stairwell. We have replaced fixtures on every the other landings with two T8 32w fluorescent lamp fixtures mounted on the wall and kept the existing fixtures on the other landings. The plan greatly improved the lighting level in the main stairwell.

We saw general increase in the use of the stairwell over the elevator after the upgrade and we received multiple positive feedback from users. Steps are now much easier to see and improved the safety of the users.

Heritage Building Sprinkler System Retrofit


To coincide with Heritage Building Renovation, fire sprinkler system was retrofitted in the Heritage Building, originally built in 1928. The retrofitted sprinkler system covers the entire Heritage building including the basement.

1928 Heritage Building Renovation


Please see Heritage Building Renovation page for the overview of this project.

We are very grateful for the funding support of the Province of British Columbia, the City of Vancouver, the Commemorative Organization for the Japan World Exposition, BC Heritage Legacy Fund, VanCity Real Estate Foundation Green Building Grant, Central City Foundation, Vancouver Heritage Foundation.
We also would like to thank our members and the many individuals and families who have supported and who continue to support this project and our organization through our Community Fundraising Campaign donations and volunteering.

Thermostat Operation

Thermostat Temperature Policy

Occupied Hours
  • Heating: Building is heated to 21°C
  • Cooling: Building is cooled to 23°C, where equipment exists

This temperature policy falls within acceptable ranges set by ASHRAE Standard 55, which is adopted by CAN/CSA Z412-00 (R2011) with appropriate clothing for the season.

After Hours/Unoccupied Space

Heating/cooling will automatically fallback to lower/higher setpoints (turned off) at night and will reset at 8:00 am next day.
Heating/cooling should be turned off in a area not being used daily, unless frost warnings are issued for Metro Vancouver.

Thermostat Operation

Override temperature: Press up or down arrows to set to desired temperature within the ranges allowed at thermostat.
To turn on/off system: Press “System & Fan”, repeat until one of Auto, Heat, Cool or Off is flashing. Auto will automatically switch between cool and heat to maintain temperature within the range of 21°C to 23°C.

Space Heaters

Use of “plug-in” portable electric space heaters are NOT ALLOWED unless authorized by the administration office due to high risk of fire and significant draw of electricity.
Under authorization, space heaters may only be used when the area is occupied and must be turned off when vacating the area. Also, space heaters must be connected directly to a power outlet without the use of extension cords or adapters. The user is responsible for proper maintenance and use of the heater. Unauthorized or unsafe heaters located within the building will be confiscated.